Built for independent retirement plan administrators · Designed for control, clarity, and confidence
FIELD NOTES FOR TPA LEADERS

Make technology decisions
with more clarity.

Use these starter guides to structure conversations about platform fit, integrations, migration, and operational controls.

01WORKFLOW
DISCOVERY
PLANNING GUIDE

How to scope a TPA software pilot

Choose one workflow, define owners, map exceptions, and agree evidence-based success criteria.

Discuss a pilot →
02DATA &
RECONCILIATION
TECHNICAL CHECKLIST

Questions to ask before migrating data

Inventory data sources, map fields, test edge cases, reconcile totals, and define rollback conditions.

Discuss migration →
03SECURITY
BY DESIGN
OPERATING MODEL

Customer-hosted software: who owns what?

Clarify responsibility for patching, backups, keys, support access, monitoring, and incident response.

Explore security →
04RESPONSIBLE
AI ASSISTANCE
DESIGN PRINCIPLES

Where AI can help retirement operations

Prioritize summarization, search, and drafting while keeping financial processing controlled and reviewable.

Explore AI workflows →
DISCOVERY QUESTIONS

What should a TPA evaluate
before selecting a platform?

Use these questions to guide internal discussion. The right answers depend on your plan mix, service model, staffing, vendors, and risk appetite.

Can we replace administration software without replacing recordkeeping?

That can be a useful migration path in principle, but feasibility depends on available interfaces, data ownership, contract terms, and how the systems divide responsibilities.

What evidence should a pilot produce?

Define test cases, reconciliation reports, exception logs, access-control evidence, recovery tests, and sign-off from the staff who will operate the workflow.

How should AI be introduced?

Start with lower-risk assistive tasks such as summarization, internal knowledge search, and draft preparation. Set review requirements, logging, data-use rules, and clear limits before enabling higher-impact tasks.

What makes financial processing trustworthy?

Explicit business rules, traceable inputs, controlled posting, idempotent processing, reconciliation, exception management, and a documented correction process.

FOR EACH AUDIENCE

Where KinetiPlan fits.

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Recordkeeper migration protocol

KinetiPlan's proposed Parallel Validation Gates framework for transferring census data from legacy TPA platforms, with mapping, plan-rule validation, parallel running, acceptance criteria and a fallback plan.

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401(k) recordkeeping software for independent TPAs

How KinetiPlan's connected modules help independent TPAs cut manual errors, speed up recordkeeping and grow without re-keying data.

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Customer-hosted TPA software

How KinetiPlan approaches customer-hosted deployment, with a proposed shared-responsibility model agreed with each TPA before production.

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Direct EFAST2 filing for Form 5500

How KinetiPlan generates Form 5500 and its schedules from the plan record, tracks validation anomalies, routes the filing for sponsor signature and transmits it directly to EFAST2 behind explicit human approval gates.

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ERISA 3(16) fiduciary reporting

What a 3(16) plan administrator is responsible for, and which audit-trail records the KinetiPlan pilot build keeps to support that role.

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Form 5500 data aggregation

How KinetiPlan keeps the inputs a 5500 preparer needs on one plan record, tracks 5500 readiness, and generates and transmits the filing directly to EFAST2 under human approval gates.

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Reduce the compliance-season backlog

How KinetiPlan's projects board, staff workload report and compliance calendar help a TPA see and balance its work when year-end and testing season peak.

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Scale TPA capacity without adding rework

How KinetiPlan aims to take manual rework out of each plan so a TPA's existing staff can handle more plans, with readers modeling their own numbers.

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Risk mitigation and E&O liability

How KinetiPlan approaches E&O risk for TPAs with exception queues, deterministic statutory limit checks, documented resolutions and proposed override logging, and what software cannot do for liability.

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HAVE A QUESTION NOT COVERED HERE?

Let’s talk through your use case.

Share the workflow, constraints, and outcome you want to improve.

Start a conversation →